VECAL  

1. Version 5 FAQ
2. Version 5 New Features
3. How to Upgrade from VCO 4 to VCO 5?
4. Changes History (5.1.1.122)

1. Recurring events are sync to VCO as pattern.
However, the recurring instances will be synced to Android Calendar as individual events.

- Daily Recurring events, the next 10 days instances will be synced to Android Calendar
- Weekly Recurring events, the next 8 weeks instances will be synced to Android Calendar
- Monthly Recurring events, the next 24 months instances will be synced to Android Calendar
- Yearly Recurring events, the next 10 years instances will be synced to Android Calendar
- The next recurring instance will be created and add to Android Calendar in the daily job that runs at mid-night.

4. Remember to Backup your Outlook before upgrading to VCO 5.

5. After upgrading to VCO 5, the events time in VCO Calendar will not display correctly, you must sync with Outlook using SyncCenter 5 to complete the upgrade. Once you have completed the first sync successfully, the events time will be back to normal.

6. Please download SyncCenter 5.1.50 or above.

7. For some users, contacts are not displayed in Android Contacts App after upgrade, this is due to the groups visibility issue. Please go to Android Contacts App, Menu -> Display options. In the Select to display option, please make sure "All other contacts" of all the accounts are checked. This issue has been fixed in the latest release.

8. Contacts Categories and Android Contacts Groups

• Only categories being assigned to VCO contacts will be synced to Android Groups.
• Only groups being assigned to Android contacts will be synced to VCO Categories
• Android System Groups will not be synced.
• Categories created/Edited/deleted in Outlook and VCO will synced to Android Contacts Groups
• Groups created/edited/deleted in Android Contacts App will be synced to Outlook and VCO
• Category in VCO/Outlook will not be deleted if the corresponding contact group is deleted in Android Contacts app. However, contact groups in Android Contacts App will be deleted if the corresponding categories are deleted in VCO or Outlook.
• If you choose to sync to Phone-Only, you cannot changes the groups of contacts in Android Contacts app. You need to change it in VCO.
• If you sync to gmail account, you can change group of the contacts in Android Contacts App.
• If you have enabled the "Sync categories to Android" option in Contacts Settings, remember to "Export synced contacts to Android". Otherwise, the contact categories created before enabling this option will not be synced to Android contact groups.
• Sync categories to contacts group is a very complicated process which involves a lot of checking, as the structure of on both platforms are very
  different. Sync contacts categories is disabled by default. It makes your sync process and contact categories update faster.
  

9. (For VCO Tab 5 only) Deleting Events/Contacts in Android will be synced to VCO and Outlook (it can be enable in Contacts Settings and Calendar Settings). When VCO sync with Android Contacts/Events, it will try to find the events/contacts in Android by its internal id. If the id doesn't exist (for whatever reasons), the corresponding items in VCO will be deleted. If you have enabled the "Remove Deleted Contacts/Events from Outlook" in SyncCenter, the items in Outlook will also be deleted after sync.

• Please be reminded that other apps on your phone may also access your contacts or events in Android, if they have change the id or delete the items from Android, the items in VCO will also be deleted. As we cannot control how the other apps accessing your contacts/events, the following features is the protect your data in Outlook:
• By default, this feature is disabled. You can enable it in Calendar Settings and Contacts Settings as your own risks.
• It will only delete 20 items at most for every sync. It's to prevent VCO from deleting all the items in case you have any problem of your contacts/events in Android (may be due to the configuration changes on your phone).
• By default, SyncCenter will not delete any items from Outlook even the items are deleted on your phone. This can be changed in SyncCenter-> Sync Options. This is to protect your data from be deleted due to the configuration issues on your phone.

10. (For VCO Tab 5 only) Contacts/Events updated in Android can be synced to VCO immediately (about 1 min after screen off as batch import). This includes your updates of the contacts/events manually and other apps running at the background. If VCO finds that the last sync just runs 1 min just ago, the next sync will be schedule to run 5 mins after screen off. This is to save your battery life in case some other apps keep updating your contacts or calendar. In most of the cases, this feature shouldn't take too much resource on your devices. If you find that this feature uses a lot of resources on your device (different devices may have different apps installed), please turn it off.

This feature is disabled by default. You can enable this feature in Contacts Settings and Calendar Settings. After enabling this feature, the sync process will also run faster because VCO doesn't need to sync between VCO and Android during the sync process.

If you have any problem, please contact Vecal Support at support@vecal.biz

1. VCO sync Outlook event recurring pattern to mobile, you can create/edit Outlook Style recurring events in VCO, supports daily/weekly/monthly/yearly events
2. VCO sync Outlook task recurring pattern to mobile, you can create/edit Outlook Style recurring tasks in VCO, supports daily/weekly/monthly/yearly tasks, and regenerate new task after completed
3. Sync event attendees to VCO
4. SmartLinks which allows you to links tasks/contacts/notes/events together.
5. Allow user to send email or sms to group through the new SmartLinks feature.
   Example 1: Project Note with related items
   - You can create a note for your Project with the project description
   - Then, link all the related tasks, contacts or events to this note
   - You can easily view all the tasks/events/contacts under this project. For example, it will show if the related tasks are completed or not.
   - You can also send email or sms to all the contacts under this project

   Example 2: Grouping Items
   You can create a few contacts (can be notes, tasks or events), example called AS_TEAM, OS_TEAM, DB_TEAM. Then, links all the related contacts to these groups accordingly. When you have a new items (notes, tasks, events, or contacts) that you would like to link to these groups of people, you can link the group (e.g. AS_TEAM ) to your item directly instead of linking individual items one by one.

   Example 3: Events with a lot of tasks
   If you have a big events which involves a lot of tasks, you can link all the tasks to this event. Then, you can easily check if all the tasks under this event are completed or not.
   
   Remark: Links information will not be synced to Outlook.

6. For VCO notifications, you will allow to open the tasks/events or snooze it (5 mins to 2 weeks).
7. Notification Center allows you to view all the went off notifications in the last two days, and the up coming notification in the next 7 days.
8. Notification Widget shows you all the outstanding notification in that day.
9. Now the Sync with Android Contacts is more flexible
   - You can select which Android Contacts Account you would like VCO to sync the contact to
   - You can select to sync contacts to Android Contacts App by categories.
   - You can select which Contacts Account you would like to import into VCO Contacts App from Android Contacts App, or import all.
10. Now the Sync with Android Calendar is also more flexible
    - You can select to sync events to Android Calendar App by categories.
    - You can select whether to sync events note to Android Calendar (for security reason)
11. You can sync Task start date and completion date to VCO
12. You can also order Tasks by Start Date
13. You can set the default event reminder minutes in VCO Settings.
14. With Auto Sync Option, you can enable the AutoBackup feature in VCO Settings. (It will keep the last 20 backup copies and remove the old backup automatically).
15. The contact File As field and Children fields will be synced to VCO. You can also sort contacts by File As.
16. When you sort tasks by due date, it will be also sorted by priority.
17. For Android 4.0
    - Tasks and Events widgets are scrollable
    - Widgets are resizable
18. VCO Calendar UI is improved.
    - You can use swipe gesture to switch calendar date (it can be enabled in VCO Settings).
    - In Week/Day view, the all day events are fixed at the top, and the date start at 7:00am instead of 0:00.
    - When you paste the events in Week/Day view, you will allow to select the exact time when the event need to be pasted.
19. The Event Widgets now supports List mode/Month mode
20. Share information becomes more easily. When you send your note, contact info, event info or task info as Email or SMS, you will allow to select the following options:
    - Quick Send
    - Select Contacts from VCO Contacts App
    - Select Group from SmartLinks
    - Send to Linked contacts
21. In SyncCenter, in Sync Options -> Tasks, you can select whether to sync tasks by their due date.
22. After you have login to VCO, the login session will be kept for 1 minute or when screen off.
23. The search performance is improved. The following has been changed:
    - By default, it will search all the text fields in Tasks/Contacts/Events/Notes except the item note. You can also enable the search item note feature in the Search Settings screen.
    - In Search App, you can select whether to include tasks, contacts, events or notes when searching.
24. When you restore the backup to another device, you can select whether to import the events to Android Calendar or whether to import the contacts to the Android Contact App.
25. You are allow to reset individual components instead of reset all components. For example, if you can just reset the data in VCO Calendar App.
26. When you reset VCO, you are allow to select whether to remove the synced events from Android Calendar or remove the synced contacts from Android Contacts App. This can prevent duplication when you sync with Outlook again.
27. Contacts Categories will be synced to Android Contacts App as Group, Group in synced Android Contacts will be synced to VCO as categories.
28. In VCO Calendar, when you go to Today, it shows the overdue tasks.
29. Home menu button, which allows you to close all the activities and go to VCO Home quickly.
30. VCO Tasks List support MYN View and allow you to hide the future (non-active) tasks.

New features for VCO Tab 5 only (will be added to VCO Pro in the future releases)

1. Set default ring tone for VCO notifications
2. Deleting Events/Contacts in Ando rid will be synced to VCO and Outlook (it can be enable in Contacts Settings and Calendar Settings).
3. Contacts/Events updated in Android can be synced to VCO immediately (about 1 min after update after screen off).
4. The "Delete Done" in VCO Tasks List will delete completed tasks in VCO which have due date or start date. The corresponding tasks in Outlook will not be deleted. This for performance improvement.
5. SmartLinks items can be sorted by start date, due date or title, which allows you to simulate your workflow processes.
6. SmartLinks can show parents/children items.
7. You can categorize items from context menu in the Tasks List, Notes List and Contacts List.

1. Download the latest VCOrganizer 5 from Android Market.
2. Download the latest SyncCenter 5 from our website.
3. Install SyncCenter 5
4. Sync with VCO with Outlook to complete the upgrade.

Remark:

• After upgrading to VCO 5, the first time when your sync with Outlook, it will take a bit longer when comparing with VCO 4. It's because VCO 5 need to resync all the missing fields from Outlook, and convert the old events/tasks to the new format.
• The calendar app refresh speed will be a bit slower when comparing with VCO 4. It's because, the recurring events need to be compute in real time.
• Sync with syncCenter 5 after installing VCO 5. Time of recurring events and all day events will not show correctly until you sync with SyncCenter 5.
• If you have any issues, please download VCO Lite5 and SyncCenter 5 to test it before upgrade.
  

Version 5.1.1.122

Change:
- Recurring Tasks will not be generated automatically in VCO, the next recurring instance will be generated when you complete the task (same as Outlook)
- Recurring Tasks due in past will be synced with recurring pattern.
- When searching contacts, the flag and favorites filters will be ignored.

Version 5.1.1.116

Add:
- Tasks List can group By Category or Priority
- Tasks List, when group by Category or Priority, you can select to sort the selected fields by asc/des order,
e.g.: group by category and then sort by start date in ascending or descending order.
- Tasks hide future tasks
- Support MYN View, i.e. group by priority, sort start date by descending order, hide future tasks
- Italian translation

Change:
- Recurring event instances with start date smaller then today will also be export to/import from Android
- When editing event, start/end time based on the event time zone (synced from Outlook), not the device default time zone.
- Increase font size in Calendar for high resolution screen

Fix:
- For users in some time zones, recurring events do not sync correctly or duplicate
- Events in last date of month, doesn't show in List Mode
- Task reminder issue recurring tasks sync issues
- Swipe doesn't work smoothly in calendar Week View and Day View
- In some case, monthly recurring tasks doesn't generate correctly
- Sync from Outlook to Mobile Only
- Crash randomly or during search
- Improve Calendar performance

Known Issues:

1. Task Widgets show completed tasks. Please go to VCO Tasks App, select "Hide Done" from menu.

2. Regarding recurring Events/Tasks issues:

a) If you upgrade from VCO 4, you can ignore this issue and don't need to to anything.

b) If your recurring events/tasks are working fine in VCO 5, you can ignore this issue and don't need to do anything

c) Fix the recurring tasks and reminder issue with this release:

It won't fix existing tasks. You need to either fix the existing tasks manually or create a new tasks. We suggest you to delete the old recurring tasks manually, and create a new one. The new recurring tasks will then sync correctly.

d) Fix the recurring events issue with this release:

1. If you only have a few recurring events having problem, you can delete those events from Outlook and then recreate it in Outlook. Then sync with VCO again.
   or
2. Go to VC Calendar -> Settings. Select "Delete all recurring events". It will delete all the recurring events, and it sync history from VCO Calendar and Android Calendar. Then, on your PC, in SyncCenter,SyncOptions -> Calendar, please select the "Resync Recurring Events" options. and then Sync with your mobile again. It will copy all the recurring to your mobile again.

Version 5.1.1.108

Add:
- Enable/disable floating tasks in Calendar
- Re-export recurring events to Android Calendar

Fix:
- Yearly event synced to Sync to Android Calendar issue.
- Contacts quick index doesn't display correctly when shorting by FileAs
- When importing contacts from specific contact account, some contacts are not imported to VCO Contacts.

To be fixed in next release.
- For some users, start time of recurring events are not synced to VCO correctly.

Reminder

• Sync with syncCenter 5 after installing VCO 5. Time of recurring events and all day events will not show correctly until you sync with SyncCenter 5.
• If you have any questions, please download VCO Lite5 and SyncCenter 5 to test it before upgrade.

Version 5.1.1.105

Add

• French Translation

Change

• To let the upgrade process run faster, during upgrade, contact categories are not copied Android Contacts Groups. It can be enable in Contact Settings.
• Export contact to Android is set to Phone-Only by default.
• Contacts categories are not synced to Android Contacts Groups by default.
• Groups created in Android Contacts are visible by default.

Fix

• Copy events in Calendar doesn't copy the categories
• Edit yearly recurring pattern in VCO.
• After upgrading to VCO 5, contacts do not display in Android Contacts List because it's not belong to any visible group.
• Calendar Month View display issue in Landscape mode.
• Overdue tasks show duplicate in Calendar list mode.
• Category changes do not sync back to Outlook